Position Type: Secretarial / Clerical Location: Brockport Division/Equivalent: Administration and Finance School/Unit: Facilities and Planning Categories: Secretarial/ Clerical
Facilities and Planning Office Assistant 2 - Stores/Mail, SG-09 Full-Time, Contingent/Permanent 40 hours/ week M-F 7:00 am - 3:30 pm Line # 00192
To be an eligible candidate for this position you must meet the Minimum Qualifications listed below.
This position supports The Stores/Mail office for Facilities and Planning.
Provides procurement assistance for Facilities & Planning. Will actively use the procurement card. Provides computer input, manipulation and report generation for various electronic programs (such as PetroVend, Maximo, Energy Cap, Footprints, etc.) Coordinates annual inventory requests. Coordinates and supervises orders of Central Stores stock as required. Coordinates the receipt of incoming articles for Facilities & Planning orders. Prepare written reports as required by Procurement and Payment Services and Facilities & Planning. Coordinates the storage and redistribution of equipment and supplies. Uses a variety of power and manual material handling equipment, and on occasion, a motor vehicle. Performs and maintains manual and computerized physical inventory. Provides all aspects of supervision as described in Occ. Code 251200, Office Assistant 2 job standards: 2 FTE Office Assistant 1s.
Minimum Qualification: One year as an Office Assistant 1; or one year of permanent service in clerical or keyboarding title allocated to Grade 5 or higher and Candidate must have permanent appointment in an Office Assistant 2 (Stores/Mail) classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Office Assistant 2 (Stores/Mail), full-time, Brockport location
Prior Facilities experience. Prior Procurement and SUNY Procurement Card experience. Exceptional attendance and work ethics. Ability to work within a diverse environment. Excellent accuracy, motivation, organizational, interpersonal, and communication skills (verbal & written). Demonstrated service oriented skills. Experience in Microsoft Office. Ability to be a leader and a self-starter. Ability to work in a team environment as well a independently. Prior supervisory experience. Prior mechanical stores/receiving experience.
Operating Needs: Qualified candidates for this position must have the ability to read and write.
Working Environment: Work in a heated, air-conditioned office environment as well as at times in a warehouse environment. Frequent sitting, occasional standing, walking and bending. Normal range vision and hearing to use a computer and communicate in person and on the telephone. Frequent writing, speaking and problem solving. Moderate pressure and stress related to work functions.
How to apply: Please submit your application, cover letter, resume and contact information for three professional references, one being a current supervisor, at jobs.brockport.edu by March 21, 2019.
Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at firstname.lastname@example.org.
The College at Brockport, State University of New York is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.
Founded in 1835, The College at Brockport is a nationally recognized comprehensive public college focused on student success. We are proud of our academic quality and exceptional value. Our 464-acre campus has 67 buildings occupying about one-quarter of the campus, with rolling grassy fields and wooded land. Each year, The College at Brockport awards approximately 25 percent of all bachelor's degrees in the Rochester area, with many alumni staying in Rochester to work or attend graduate school. Our alumni serve in leadership roles in business, government, public safety, health care, the arts, sciences and education.