The primary purpose and function of this position is to provide central stores services for Bemidji State University and Northwest Technical College, and to support all logistics operations for the campuses. In this capacity, the incumbent sources and distributes goods needed by physical plant staff for the operation and maintenance of campuses, maintains consumable inventory, maintains accurate records, and enters appropriate chargebacks. This position is responsible for providing central receiving and campus delivery services and assisting in the procurement and provision of goods for the operation and maintenance of the campuses. The incumbent must have possession of a valid Class D (basic) driver's license and pass a driving background check as well as have the ability to pass forklift and powered pallet jack training and trainer certification and keep certification current.
Purchase, record, and maintain inventory of consumable supplies, as well as special order goods, for Bemidji State University and Northwest Technical College, keeping appropriate records. Purchase under existing contract or regularly obtain competitive pricing for all supplies ordered, keeping records of quotes and web pricing and complying with purchasing policies as defined by the State of Minnesota and MinnState. Place orders for stock items when inventory reaches pre-determined re-order point and place special orders for non-stock items upon receipt of authorized written or verbal requests, using available contracts or employing competitive pricing methods. Use MinnState Marketplace to enter requisitions, or use purchasing card if necessary, and MinnState Consumable Inventory System and SchoolDude to enter stock into inventory and to charge out stock to appropriate departments (new stock recorded, marked, and added to inventory within three working days). Perform inventory of stock on hand and adjust accordingly.
Fill supply orders and special orders and distribute to requesters, charging orders to appropriate cost centers. Use MinnState Consumable Inventory System and SchoolDude to enter stock into inventory and charge out stock. Handle customer and vendor inquiries and complaints. Maintain all pertinent records for documentation, providing customers and vendors with accurate, reliable, and timely information upon request.
Prioritize work to ensure warehouse operations function smoothly and efficiently. Hire, train and assign work to student workers, guiding them and monitoring results. Update department website content when necessary. Maintain and clean receiving and delivery equipment and facilities, including snow/ice removal for warehouse approach. Obtain forklift and powered pallet-jack training and keep certification current.
To facilitate proper crediting, please ensure that your application / resume clearly demonstrate fulfillment of the following minimum qualifications:
Ability to communicate with customers, employees, and other individuals to answer questions, explain information, take orders, and address complaints. (This requires common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically.)
Ability to compare prices, specification, and delivery dates to determine the best bid among potential suppliers.
Math skills sufficient to add, subtract, multiply, and divide whole numbers, fraction and decimals, calculate percentages; and use simple formulas.
Ability to use a computer and word processing, spreadsheet, email, website, and other software applications to support business operations.
Skill in using computerized inventory systems to maintain accurate inventory of supplies.
Computerized Inventory Control Systems
Customer Service Skills (phone, in person, public presentations)
Math (e.g., equations, account reconciliation, making change)
Experience in any of the following areas or in any combination:
Vehicle Notice: NOTICE : In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check. Institution: BEMIDJI STATE UNIVERSITY Eeo Notice: Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. All applicants must be able to lawfully accept employment in the United States at the time of employment. For TTY, call Minnesota Relay Service at 7-1-1- or 1-800-627-3529.
Internal Number: 19054
About BEMIDJI STATE UNIVERSITY
Bemidji State University is the place to be...bold, real, innovative, creative, global, aware, successful, and so much more! Through our signature themes, BSU and its nearly 5,000 students are committed to environmental stewardship, community service, and global understanding. You'll see that commitment in what we teach and in what we do.Located on the western shore of Lake Bemidji, our north woods campus environment reminds us daily of the need to be in tune with our world. Similarly, the American Indian culture of our region beckons us to begin our global journey by understanding our past as we prepare for the future. See for yourself by visiting us soon.