The primary purpose and function of this position is to provide central stores services for Bemidji State University and Northwest Technical College, and to support all logistics operations for the campuses. In this capacity, the incumbent sources and distributes goods needed by physical plant staff for the operation and maintenance of campuses, maintains consumable inventory, maintains accurate records, and enters appropriate chargebacks. This position is responsible for providing central receiving and campus delivery services and assisting in the procurement and provision of goods for the operation and maintenance of the campuses. The incumbent must have possession of a valid Class D (basic) driver's license and pass a driving background check as well as have the ability to pass forklift and powered pallet jack training and trainer certification and keep certification current.

PRINCIPLE RESPONSIBILITIES:

1. Purchase, record, and maintain inventory of consumable supplies, as well as special order goods, for Bemidji State University and Northwest Technical College, keeping appropriate records. Purchase under existing contract or regularly obtain competitive pricing for all supplies ordered, keeping records of quotes and web pricing and complying with purchasing policies as defined by the State of Minnesota and MinnState. Place orders for stock items when inventory reaches pre-determined re-order point and place special orders for non-stock items upon receipt of authorized written or verbal requests, using available contracts or employing competitive pricing methods. Use MinnState Marketplace to enter requisitions, or use purchasing card if necessary, and MinnState Consumable Inventory System and SchoolDude to enter stock into inventory and to charge out stock to appropriate departments (new stock recorded, marked, and added to inventory within three working days). Perform inventory of stock on hand and adjust accordingly.
2. Fill supply orders and special orders and distribute to requesters, charging orders to appropriate cost centers. Use MinnState Consumable Inventory System and SchoolDude to enter stock into inventory and charge out stock. Handle customer and vendor inquiries and complaints. Maintain all pertinent records for documentation, providing customers and vendors with accurate, reliable, and timely information upon request.
3. Prioritize work to ensure warehouse operations function smoothly and efficiently. Hire, train and assign work to student workers, guiding them and monitoring results. Update department website content when necessary. Maintain and clean receiving and delivery equipment and facilities, including snow/ice removal for warehouse approach. Obtain forklift and powered pallet-jack training and keep certification current.

Minimum Qualifications:

To facilitate proper crediting, please ensure that your application / resume clearly demonstrate fulfillment of the following minimum qualifications:

• Ability to communicate with customers, employees, and other individuals to answer questions, explain information, take orders, and address complaints. (This requires common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically.)
• Ability to compare prices, specification, and delivery dates to determine the best bid among potential suppliers.
• Math skills sufficient to add, subtract, multiply, and divide whole numbers, fraction and decimals, calculate percentages; and use simple formulas.
• Ability to use a computer and word processing, spreadsheet, email, website, and other software applications to support business operations.
• Skill in using computerized inventory systems to maintain accurate inventory of supplies.

Position Qualifications:

• Computerized Inventory Control Systems
• Customer Service Skills (phone, in person, public presentations)
• Math (e.g., equations, account reconciliation, making change)
• Spreadsheets
• Word Processing

Preferred Qualifications:

• Experience in any of the following areas or in any combination:
  • Warehouse experience (purchasing, receiving, consumable inventory, stocking, filling orders, etc.)
  • Procurement experience (researching products and pricing; seeking quotes, issuing RFQ's and RFB's)
  • Delivery experience
  • Printing services, including working knowledge of best printing practices and procedures (including equipment, software, and paper products.
  • Mail handling, including comprehensive knowledge of postal and shipping practices, procedures and regulations; electronic mailing systems; and addressing and barcoding software.
  • Fixed Asset Inventory operations
• Working knowledge of mechanical, electrical, plumbing, carpentry, and maintenance supply and parts ordering.
• Ability to prioritize responsibilities, adhere to established schedules, work under pressure, and meet daily deadlines.
• Knowledge of and experience with diverse populations

Other Requirements:

• The incumbent must have possession of a valid Class D (basic) driver's license and pass a driving background check prior to starting employment.
• Ability to pass forklift and powered pallet jack training and keep certification current during employment.

Application Procedure:

APPLICATION INFORMATION:

Internal Bid Process - Open for Bids from eligible BSU AFSCME members from 12/2-12/9/2019. Any current employee interested in this position and eligible to bid should submit a bid application by 4:30 p.m. on Monday, December 9, 2019, to the Human Resources Office, Deputy 350. This form is found on the Human Resources website at: https://www.bemidjistate.edu/offices/human-resources/current-employees/supervisors-toolkit/hiring-orientation/recruitment-selection-hiring/

Public Application Process - Apply for Vacancy Posting 37347, on the Minnesota Management and Budget website: http://mn.gov/mmb/careers/

If you are unable to apply online, please contact the job information line at 651.259.3637

For additional information about the application process, go to http://www.mn.gov/careers

Note: Internal bid applications will be considered prior to filling the position via the public application process and, therefore, may be closed due to contractual obligations.

If you have general questions about this posting or submitting an internal bid or application, contact Teresa Hanson, at teresa.hanson@bemidjistate.edu

If you have questions about the position, contact Chris Haley at Christopher.Haley@BemidjiState.edu.

Links:

• Employment for this position is covered by the collective bargaining agreement for the American Federation of State, County and Municipal Employees which can be found at:
  http://www.mn.gov/mmb/employee-relations/labor-relations/labor/afscme.jsp